The management of financial archives in universities is increasingly challenged by growing data volumes, regulatory compliance requirements, and demands for operational transparency. This study explores strategies for optimizing information system development to enhance the efficiency, accuracy, and security of financial archive management in higher education institutions. A comprehensive framework is proposed, integrating modular system architecture, cloud-based storage solutions, and advanced data analytics to streamline document workflows and improve retrieval processes. Case studies from multiple universities illustrate how modern information systems can support real-time access to financial records, strengthen audit readiness, and facilitate informed decision-making. The research highlights critical success factors, including stakeholder engagement, user-centered design, and adherence to data governance standards. Findings suggest that optimized information systems not only modernize financial archive practices but also contribute to institutional accountability and sustainability in the contemporary digital era.