Optimizing Information System Development For University Financial Archives In The Contemporary Era

Dr. Maria J. González; Dr. Beatriz Navarro López

Authors

Dr. Maria J. González Faculty of Informatics, University of Barcelona, Barcelona, Spain
Dr. Beatriz Navarro López School of Information Science and Documentation, University of Salamanca, Salamanca, Spain

Keywords:

financial archives management, university information systems, digital transformation, data governance

Abstract

The management of financial archives in universities is increasingly challenged by growing data volumes, regulatory compliance requirements, and demands for operational transparency. This study explores strategies for optimizing information system development to enhance the efficiency, accuracy, and security of financial archive management in higher education institutions. A comprehensive framework is proposed, integrating modular system architecture, cloud-based storage solutions, and advanced data analytics to streamline document workflows and improve retrieval processes. Case studies from multiple universities illustrate how modern information systems can support real-time access to financial records, strengthen audit readiness, and facilitate informed decision-making. The research highlights critical success factors, including stakeholder engagement, user-centered design, and adherence to data governance standards. Findings suggest that optimized information systems not only modernize financial archive practices but also contribute to institutional accountability and sustainability in the contemporary digital era.

References

Fu, H. L. (2020). Research on the innovation of university student archives management based on the talent training mode of mass entrepreneurship and innovation. Business 2.0 (Economic Management), 000(006), 1–2.

Fu, H. L. (2021). Analysis of the innovative ways of engineering construction archives management in the information age. Friends of the Humanities, (2), 189–190.

Guo, Y. (2021). Analysis on the information construction of financial file management in higher vocational colleges in the new period. Administrative Business Assets and Finance, (20), 101–102.

Jia, H. F. (2021). Financial performance evaluation of supply chain of home care services based on principal component analysis. Journal of Qingdao University (Natural Science Edition), 34(04), 133–137.

Qin, Z. (2022). Research on the information management of university personnel archives. Journal of Taiyuan City Vocational and Technical College, 75–77.

Sai, J. Y. (2019). Research on the problems of economic responsibility audit in colleges and universities. Journal of Qingdao University (Natural Science Edition), 32(02), 143–146.

Shen, J. X. (2018). Study on the impact of differences in revenue criteria on the profit and loss of financial statements of multinational enterprises. Journal of Qingdao University (Natural Science Edition), 31(03), 105–110.

Wu, H. L. (2020). Problems existing in university archives collection and their solutions. File, 10(22), 31.

Xu, Y. (2022). The new idea of financial file management of public institutions under the background of information technology. Accounting Letter, (05).

Zhang, C. Y. (2021). Value analysis of the information construction of university personnel file management. China New Communications, 115–116.

Zhou, Y. Y. (2022). Research on the innovation of financial archives management in high universities in the information age. China Management Informatization, (22), 69–70.

Frontiers in Emerging Artificial Intelligence and Machine Learning

Article Details Page